Answered hours later, enrolled somewhere else
An inquiry that waits until Monday has already read three competitors. The window where somebody is willing to be advised is measured in minutes.
AI admissions for professional academies
The admissions officer that never sleeps.
CohortPilot advises every visitor on your website, places each one into the right programme level and explains the reasoning, then hands your team a scored lead with the whole conversation attached. It answers from your catalogue and says so plainly when it cannot.
The demo is the working product, not a recording. Talk to the assistant the way an applicant would and it will place you, or tell you honestly that nothing fits.
M
Admissions assistant
Meridian Finance Academy, demo
Two or three quick questions and I can give you a straight recommendation.
To start: what do you do at the moment?
I am a relationship manager at a private bank
two questions later, on experience and goal
The placement decision
Recommended: CPWA Level 2, Applied Wealth Advisory
With 5 years of experience as a relationship manager at a private bank and a goal of moving into private banking, CPWA Level 2 is the right entry point. CPWA Level 1 would largely repeat ground you already cover day to day. CPWA Level 3 assumes experience you have not built yet.
- 14 weeks, live online
- Next cohort 13 October 2026
- Listed fee Rs 78,000
CPWA Level 2 catalogue entry
Duration 14 weeks. Live online. Fee Rs 78,000.
Start my applicationBook a callEmail me the guide
A real exchange from the demo academy, condensed to fit. Meridian Finance Academy is a synthetic academy built to demonstrate the product, and every fee and date in it is fictional.
Three ways an academy loses enrolments it had already earned
Professional certification is a considered purchase. People weigh it for weeks, ask the same handful of questions, and need to know which level they belong in before they commit. Most academies answer that with a contact form.
The same forty explanations every week
Counselors spend the week explaining the same programme structure to people who will never enrol, and have no time left for the ones who would.
Applications that stall and are never chased
Someone opens the form, gets interrupted, and is never followed up. Nobody knows they exist, so nobody brings them back.
The placement conversation
Not a FAQ bot. An advisory conversation that ends in a decision.
Two or three qualifying questions, one at a time. Then a specific programme and level, with the argument for it: why this one, why not the level below, why not the level above. Placement is a scored decision rather than a guess, and the confidence figure reflects how clearly the winning level beat the runner up.
Qualify
Current role, years of experience, and what the certification is actually for.
Place
A scored decision with a confidence figure, red flags, and the alternatives it weighed.
Ground
Follow up answers come from the catalogue, with the source passage attached.
Convert
A pre filled application, a booked call, or the programme guide by email.
Record
A scored, summarised lead in the pipeline, including anything the assistant promised.
M
Admissions assistant
Meridian Finance Academy, demo
Hello. I am the admissions assistant for Meridian Finance Academy, and my job is to work out which of our programs actually fits you, not to sell you the most expensive one.
Two or three quick questions and I can give you a straight recommendation.
To start: what do you do at the moment?
I am a relationship manager at a private bank
Good to know. How many years have you been working as a relationship manager at a private bank?
5 years
Last one, and it is the one that decides the level: what is the certification for? A promotion, a move into a different kind of work, or something your employer or the regulator expects?
I want to move into private banking
The placement decision
Recommended: CPWA Level 2, Applied Wealth Advisory Part of Certified Private Wealth Advisor
With 5 years of experience as a relationship manager at a private bank and a goal of moving into private banking, CPWA Level 2 is the right entry point. CPWA Level 1 would largely repeat ground you already cover day to day. CPWA Level 3 assumes experience you have not built yet, so it would be a hard start. 5 years sits inside the 2 to 8 year band this level is built for.
What it involves
- Duration: 14 weeks
- Format: Live online, with two optional in person workshop days in Mumbai
- Next cohort: 13 October 2026
- Listed fee: Rs 78,000, includes both workshop days
What it expects from you
- At least two years in a client facing banking or advisory role
- CPWA Level 1 or equivalent working knowledge, assessed at admission
CPWA Level 2 catalogue entry
Duration 14 weeks. Live online, with two optional in person workshop days in Mumbai. Fee Rs 78,000.
Do you guarantee a job placement afterwards?
The refusal, logged as a knowledge gap
That is not something the academy has published, and I will not guess at it. I have logged the question and flagged it for the admissions team, who can give you a proper answer.
Is there anything about the programs themselves I can help with in the meantime?
Start my applicationBook a callEmail me the guide
The console
Everything the assistant learns, in a form your team can act on
These are screenshots of the running product, taken from the demo academy. Ask for a walkthrough and we will open the console live and drive it in front of you.
cohortpilot.workupsolutions.com/console
The pipeline board
Seven stages from first inquiry to enrolled seat. Cards carry the placement and its confidence, the fit and intent scores, and what the prospect hesitated about. Drag to move a stage and the automation follows: moving past an application cancels its recovery emails.
cohortpilot.workupsolutions.com/console
The lead record
What a counselor reads before calling: the summary, the two scores each with a one line justification, the placement reasoning with its red flags, and the full transcript with the catalogue passage behind every answer.
cohortpilot.workupsolutions.com/console
The funnel, and the gaps
Visits to conversations to placements to applications to enrolments, with the drop at each step. Beside it, the report academies find most useful: every question the catalogue could not answer, ranked by how often it was asked.
How it learns your catalogue
Your programmes, configured and answering, inside an hour
The catalogue is data, not content baked into the product. That is what turns a sandbox for your academy into a same day job rather than an implementation project.
- 1
Paste your programme pages
Public URLs, up to six at a time. The importer reads them, strips the navigation, and extracts programmes, levels, fees, prerequisites and published answers.
- 2
Review what it learned
Every field is editable before anything goes live, and the importer flags what it could not work out, especially the signals that decide level recommendations.
- 3
Go live
A sandbox academy is created as a draft. Activate it, drop the widget on your site, and the assistant answers from your catalogue and nothing else.
One deliberate friction: the importer never activates a catalogue on its own. Fees, prerequisites and who a level is for are not things to take on trust from a scraper, so everything is presented for correction first, with anything it could not work out flagged.
Honesty by design
The assistant only says what your catalogue says
An admissions assistant that invents a fee or implies a job outcome is worse than no assistant at all. Six commitments, each enforced in the product rather than promised in the copy.
It answers only from your catalogue
Programme facts, fees, dates and prerequisites come from your configuration. When a question falls outside it, the assistant says so and offers a person, rather than producing something plausible.
Every answer shows its source
Each reply carries the catalogue passage it was built from, visible to the visitor and to your team. Groundedness is something you can check rather than believe.
Every gap becomes a task
Each refusal is logged and ranked by how often it was asked, so the questions your catalogue cannot answer arrive as a prioritised list instead of disappearing.
Nothing sends without your say so
Follow up emails are drafted from the real conversation and held for approval by default. Unsubscribes are honoured immediately, and no message invents a deadline.
It never promises an outcome
No job guarantees, no salary claims, no exam pass rates, and no swipes at other institutions. The assistant advises on fit, nothing more.
It says no when the fit is weak
Someone whose goal no programme serves is told plainly, and still captured so a human can help. A wrong enrolment costs an academy more than a lost one.
Talk to it the way an applicant would
The demo academy is fully working. Have the conversation, see where it places you and why, then push it: ask something the catalogue does not cover and watch it refuse rather than guess.
The console holds live applicant records, so it is shown in a walkthrough rather than left open.